To create an authorised access point that uniquely identifies the institution with archival holdings.

Record the standardised form of name of the institution with archival holdings, adding appropriate qualifiers (for instance dates, place, etc.), if necessary.

To indicate any other name(s) for the institution with archival holdings not used elsewhere in the Identity Area. Record any other name(s) by which the institution with archival holdings may be known. This could include other forms of the same name, abbreviations, acronyms, other institutional names, or changes of name over time (historical names), including, if possible, relevant dates.

To indicate the various forms in which the authorised form of name of an institution with archival holdings occurs in other languages or script form(s).

Record the parallel form(s) of name of the institution with archival holdings - such us its English name or a transcription into Latin characters - in accordance with any relevant national or international conventions or rules applied by the agency that created the description, including any necessary sub elements and/or qualifiers required by those conventions or rules.

To provide users with all the information needed to contact members of staff. Record the name, the contact details and the position of the members of staff (first name, surname, area of responsibility, email, etc.). This information may relate to the Administrative structure element.

The city in which this institution resides.

Autonomous community or region

Record any relevant information about the history of the institution with archival holdings. This element may include information on dates of establishment, changes of names, changes of legislative mandates, or of any other sources of authority for the institution with archival holdings.

To provide information about the records management and collecting policies of the institution with archival holdings.

Define the scope and nature of material which the institution with archival holdings accessions. Indicate whether the repository seeks to acquire archival materials by transfer, gift, purchase and/or loan. If the policy includes active survey and/or rescue work, this might be spelt out.

Record a short description of the holdings of the institution with archival holdings, describing how and when they were formed.

To provide a general overview of the published and/or unpublished finding aids and guides prepared by the institution with archival holdings and any other relevant publications.

To describe the research services provided by the institution with archival holdings.

Record information about the onsite services provided by the institution with archival holdings such as languages spoken by staff, research and consultation rooms, enquiry services, internal libraries, map, microfiches, audio-visual, computer rooms, etc. Record as well any relevant information about research services, such as research undertaken by the institution with archival holdings, and the fee charge if applicable.

To indicate the sources consulted in creating the description of the institution with archival holdings.

English and transliteration into Latin characters

To identify and describe:

1. the physical or logical extent and
2. the medium of the unit of description.

Record concisely any significant information on the origin, progress, development and work of the organisation (or organisations) or on the life and work of the individual (or individuals) responsible for the creation of the unit of description. If additional information is available in a published source, cite the source.

To provide information on the history of the unit of description that is significant for its authenticity, integrity and interpretation.

Record the successive transfers of ownership, responsibility and/or custody of the unit of description and indicate those actions, such as history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions, insofar as they can be ascertained. If the archival history is unknown, record that information.

Give a summary of the scope (such as, time periods, geography) and content, (such as documentary forms, subject matter, administrative processes) of the unit of description, appropriate to the level of description.

To identify any finding aids to the unit of description.

Give information about any finding aids that the repository or records creator may have that provide information relating to the context and contents of the unit of description.

To indicate the existence, location, availability and/or destruction of originals where the unit of description consists of copies.

To indicate the existence, location and availability of copies of the unit of description.

To identify any publications that are about or are based on the use, study, or analysis of the unit of description.

To explain how the description was prepared and by whom.

To indicate any other name(s) for the organisation not used elsewhere in the Identity Area. When, according to national rules and/or conventions, a name change is considered to constitute the creation of a new entity, record the relationship between the entities as a Temporal relationship in the Relationships Area. Record other names by which the entity may be known, such as:

1. other forms of the same name, e.g. acronyms;
2. other names of corporate bodies, for example, changes of name over time and their dates;3
3. other names of persons or families, for example, changes of name over time with their dates including pseudonyms, maiden names, etc;
4. names and prenominal and postnominal titles of persons and families, e.g. titles ofnobility, or titles of honour held by the individual or family.

International accepted translation of the authorised form(s) of name. When the original name appears to be in non-Latin Script, transcribe it in Latin characters according to ISO standards. Record the parallel form(s) of name in accordance with any relevant national orinternational conventions or rules applied by the agency that created the authority record,including any necessary sub elements and/or qualifiers required by those conventions orrules. Specify in the Rules and/or conventions element (5.4.3) which rules have beenapplied

Provide a concise history of the: Establishment and/or abolishment of the organisation; The main activities of the organisation, and/or; The impact or consequences of the activities of the organisation.

Preferably by linking to the title in bibliography.