CA-006381 ca-006381 EHRI The EHRI Consortium revised Francesco Gelati human March 13, 2019 2:20:54 PM UTC created Matthew Haultain-Gall human July 30, 2019 7:03:17 AM UTC updated University of Toronto Archives and Records Management Services University of Toronto Archives UTARMS North America Canada M5S 1A5 120 St. George St. +1 416-978-5344 +1 416-946-5343 utarms@library.utoronto.ca https://utarms.library.utoronto.ca/

Monday to Friday from 9 a.m. to 4:45 p.m. The reading room is open to the public. Visitors do not need an appointment to visit. The Archives, like most University departments, are closed during the Christmas break. They also close for 2 weeks in late summer to prepare for the upcoming academic year. *Retrievals* Records are non-circulating and must be consulted in our reading room. An attendant is always on duty to assist you in finding sources and requesting materials. Retrievals are on demand and the last retrieval is at 4:15 p.m. Some records are stored off-site and may take 1-2 days to retrieve. Listening to sound recordings or viewing film or video requires specialized equipment. An appointment may be needed to consult these records. *Reading Room Registration Process* Researchers using the Reading Room are required to complete a registration form. Personal identification, preferably with a photograph, will be necessary for registration. A reader's card will then be issued. This card will be valid for a year and is required on the daily sign-in sheet and to request records. *Care of records* Because archival records are unique and irreplaceable, they must be handled with care. Gloves are provided for using photographs, drawings, and other fragile records. Only pencils are used for note taking. These are made readily available at the reference desk. For obvious reasons, food and drinks are not permitted in the Reading Room. **Access conditions to specific types of records** *University Records* Most University records (‘A’ Accessions) are subject to review under the Ontario Freedom of Information and Protection of Privacy Act (FIPPA). The access statement in the records accession record will state “subject to review under the Freedom of Information & Protection of Privacy Act”. For further information about these restricted records, please contact the University Archivist, Loryl MacDonald (loryl.macdonald@utoronto.ca). The Act does not apply to all records at the University Archives. FIPPA does not apply to published information such as reports, newsletters, handbooks, and calendars. Also, unpublished theses, most photographs, moving image records, architectural drawings, and works of art are also open. *Private Records* Access is open to most private records (‘B’ Accessions). However, there may be restrictions according to the wishes of the donor. Further, personal health information (i.e. patient files) in medical practitioners’ B accessions are now subject to the Freedom of Information and Protection of Privacy Act. Details of these restrictions will be provided by the Reading Room staff at 416-978-5344 or by email. *Special Media Archives* Most special media records (ie. photographs, slides, architectural drawings and sound recordings) are open but some may be restricted for conservation reasons. Access to film and video is by appointment only. Please contact Special Media Archivist, Marnee Gamble (marnee.gamble@utoronto.ca).